Finding the right copy machine to rent for your office needs requires knowing your options. Here are factors to consider when renting copy machines.

A copier machine has been an office staple since Xerox released their copier in 1959. This workhorse of a machine has a serious impact on many businesses. And work can grind to a halt if the machine breaks down. 

But the choice between renting copy machines and outright buying them is up for debate. There are a host of reasons to consider one option or the other. Some offices swear by buying their copiers, while others prefer to lease.

Read on to learn what you need to know when weighing the pros and cons of renting copy machines.

5 Factors to Consider When Renting Copy Machines

There are a few great reasons to rent your copier. We will review a few of the most common reasons to rent versus buy. If you need more info, you can view this website for more details.

1. Better Service

Generally, a lease agreement for commercial copy machines includes regular service for your machine. A qualified technician will schedule a visit to your office to ensure your copier is running efficiently. These techs are also able to identify errors within the machine.

If you need more ink, it is very simple to order more with a lease. There is less need to keep ink on hand when you can simply place an order for more when it is needed.

2. Latest Features

Leasing a copier means that you have access to all the latest updates. Most copiers function on a network that allows for auto-updates. These updates can be run by the leasing/technician company. 

It is also possible that leasing agents will connect you with upgrades that do not cost much more than your lease payment.

3. Transitions to Better Machines

When your lease term is up, you have plenty of options for copiers. When you are renting copy machines rather than buying them, it is simple to upgrade to a newer model at the end of your term.

4. Cost

One of the biggest hesitations that companies have when deciding between renting or buying a copy machine is the cost. Leasing guarantees a higher cost over a longer period of time. Buying a machine outright can mean significant cost savings. However, paying a lower monthly amount can make leasing a copier a better option for businesses.

5. Use

Will the copier be put to use right away? Or will it sit unused for days at a time? 

If your copier will be getting use on the daily, renting a copier is the way to go. You will have access to a team of experts who provide maintenance, repairs, and products as needed.

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